Chapter 1 - General Provisions
01.01 The present rules and regulations are general and apply to all events organised by Prestige Catwalk Limited (t/a Prestige Fashion). By signing their registration application, the exhibitors accept all of the requirements laid down therein as well as all of the ones that might be imposed by special or new circumstances. In addition, they undertake to respect all of the legal and regulatory requirements in effect, and particularly labour legislation.
The present rules and regulations, to be displayed on the event premises, are applicable to visitors. The organiser may not be held liable when it applies the stipulations of the present general rules and regulations.
01.02 The organiser alone determines the place, the duration, the opening and closing times of the event, the price of the stands, and the admission price as well as the date of closing registrations. It alone determines the categories of persons or companies allowed to exhibit and/or visit the event, as well as the nomenclature of the products or services presented.Chapter 2 - Registration and Admission
02.01 The admission application is to be filed by using the official form drawn up by the organiser, to the exclusion of any others. Neither a request for communication of a registration form, nor dispatch thereof, nor collection on a reservation check is tantamount to registration.
02.02 The organiser processes the applications and rules on the admissions. Registration does not become effective until after written confirmation is sent to the exhibitor.
02.03 The organiser reserves the right to reject, provisionally or definitively, any registration application that does not comply with the required conditions, either in the light of the stipulations laid down in the official registration form.
02.04 In particular, reasons for definitive or provisional rejection include incomplete communication of the required information, failure to make payments or provide guarantees required by the organiser, non-observance of prior obligations and in particular of the present general rules and regulations, non-compliance of the applicant or of its products or services with the purpose, spirit or image of the event, the exhibitor's judicial reorganisation, its proven state of cessation of payments, non-obtaining of administrative or judicial authorisations that might be necessary to its presence during the event, the risk of an attack, due to its presence, on the protected interests of consumers and of youth, and more generally on Public Order, the tranquillity of the other exhibitors, or the safety and pleasure of the visitors.
02.05 The exhibitor must inform the organiser about any elements or events, occurring or disclosed after its registration, of such nature as to justify reconsideration of its admission in the light of articles 02.03 and 02.04 of the present rules and regulations.
02.06 In addition, the organiser reserves the right at any time to request any additional information related to the foregoing and, if appropriate, to reverse an admission decision made on the basis of deceptive or erroneous indications or indications that have become inaccurate.
02.07 The down-payment made then remains the property of the organiser, which also reserves the right to take legal steps on behalf of payment of the totality of the price. The right resulting from the registration is personal and non-transferrable. Admission does not create any right to admission to a later event.
02.08 In the absence of an exception granted by the organiser on the basis of an explicit request on their part, groupings may exhibit on collective stands only if each business that is a member of the grouping has been admitted individually and has undertaken to pay the registration fees.
Chapter 3 - Registration and participation expenses
03.01 The total amount of expenses for participation in the event become the organiser's property after written confirmation of its admission is sent to the exhibitor.Non-payment of the balance on the stipulated date, or of one of the payments on one of the stipulated dates, shall entail, without any advance notice, forfeiture of the right to exhibit, the down-payment already made irrevocably remaining the organiser's property.
03.02 Furthermore the organiser reserves the right to take legal proceedings for payment of the balance of the payable price, in spite of non-participation for any reason whatsoever of the registered exhibitor. In case an exhibitor, for any reason whatsoever, does not occupy its stand on the day of the event's opening, or by the installation deadline set by the organiser, it is considered as having resigned. Without prejudice to any other measures that may be taken, at the exhibitor's risks, the organiser may dispose of the defaulting exhibitor's stand without the exhibitor's being entitled to demand any reimbursement or indemnity, even if the stand is assigned to another exhibitor.
Chapter 4 - Assignment of locations
04.01 The organiser draws up the event plan and assigns the location.
04.02 In the absence of stipulation to the contrary, registration does not grant any right to use of a given location. Participant in previous events does not create any right to the exhibitor's benefit to a given location.
04.03 In constitution of the lots and assignment of the locations, the organiser attempts to take account of the wishes expressed by the exhibitor, the nature and interest of the articles or services they plan to present, and the arrangement of the stand they plan to install.
04.04 The organiser reserves the right to modify the layout of the surface areas whenever it considers useful in the interest of the event.
04.05 If the venue of the event lends itself thereto, the drawings that are communicated and the designation of the lots include dimensions that are as precise as possible.
04.06 The organiser may not be held responsible for slight differences that might be noted between the indicated dimensions and the actual ones of the location, or for modifications occurring in the environment of the stands (modification of the neighbouring stands, reconfiguration of the walkways') as registrations are entered.
Chapter 5 - Installation and conformity of the stands
05.01 Equipment is provided by the Organiser, such as rails, tables and chairs dependant on space the Exhibitor paid for.
05.02 The exhibitor is required to comply with the organiser's instructions relative to regulating arrivals and departures of merchandise, particularly with respect to vehicle traffic on the event premises.
05.03 The exhibitors or their principals must have completed their installation on the dates and at the times set by the organiser, and after the said dates and times, no packing, equipment, transport vehicles or outside contractors may access, be maintained on or maintain themselves on the event site, for any reason whatsoever and however harmful that may be to the exhibitor's interest.
05.04 Each exhibitor or its principal shall see to the transport, reception, and shipment of its parcels as well as to acknowledgement of their contents. All parcels shall have to be unpacked upon arrival. If the exhibitors or their agents are not present to receive their parcels, the organiser shall be entitled to have them stored, unpacked or sent back on its own initiative at the exhibitor's risk.
05.05 The installation of the stands must not in any case damage or modify the permanent installations of the exhibition premises, and they must not detract from the convenience or the safety of the other exhibitors and visitors.
05.06 Special decoration of the stands is carried out by the exhibitors and on their responsibility. In any event, it must be in compliance with the general decorations of the event, the visibility of the neighbouring stands.
05.07 In enclosed exhibition spaces, all materials used, including hangings and carpeting, must comply with the rules and regulations, the organiser reserving a permanent right to have any equipment or installations that are not in compliance removed or destroyed.
05.08 In addition to, the organiser reserves the right to do away with or modify installations that detract from the general appearance of the event, interfere with the neighbouring exhibitors or visitors, or do not comply with the drawings or particular projects previously submitted.
05.09 The exhibitor shall have to be present on its stand at the time of the inspection by the departments responsible for safety, and shall have to comply throughout the event with the safety measures demanded by the authorities or adopted by the organiser.
Chapter 6 - Occupation and possession of the stands
06.01 It is specifically forbidden to transfer, sublet or exchange, with or without a consideration, all or part of the location assigned by the organiser.
06.02 In the absence of written advance authorisation from the organiser, the exhibitor may not display, at its location, any equipment, products or services other than the ones listed in the admission application and conforming to the nomenclature of products or services established by the organiser. In the absence of explicit stipulation to the contrary, presentation and offering of used items are strictly forbidden.
06.03 The exhibitor may not, in any form whatsoever, present products or services or to advertising for businesses or contractors that are not exhibitors, except with the organiser's written authorisation in advance.
06.04 The stands must be kept in impeccable condition throughout the event, the cleaning of each stand, at the organiser's charge, having to be carried out every day.
06.05 Bulk packings, the covers used during closing hours, objects not used in stand presentation and the staff's cloakroom must be out of visitors' sight.Conversely, it is forbidden to leave the objects on display covered during the business hours of the event. The organiser reserves the right to remove whatever might cover the objects without being liable, in any way, for damage or losses that might result from such an action. The exhibitors and their employees must display proper behaviour and perfect correctness to the visitors (not bothering the customer or going beyond the stand) and vis-Ã -vis the other exhibitors.
06.06 The stand must be continuously manned, both during the times for which they are opened to the exhibitors (including assembly, deliveries, and disassembly) and during the official opening times for visitors. Non-observance of this provision may entail temporary or definitive exclusion by the organiser.
06.07 The exhibitors are not empty their stands and must not withdraw any of their articles before the end of the event, even in case it is extended. Non-observance of this provision, if it occurs, shall be recorded in writing by the organiser, and on that basis it shall be entitled in particular to reject the exhibitor's participation in future events.
Chapter 7 - Access to the event
07.01 Nobody may be admitted to the event premises without presenting an issued title or being admitted by the organiser.
07.02 The organiser reserves the right to prohibit entrance of or to see to the eviction of any person, visitor or exhibitor, whose presence or behaviour is harmful to the safety, tranquillity or image of the event.
07.03 "Exhibitor passes" or badges granting the right to enter the event are delivered to the exhibitors under the conditions laid down by the organiser.
Chapter 8 - Contact and communication with the public
08.01 The organiser alone has the exclusive right to writing, publication and distribution, with or without a consideration, of the event marketing materials. It shall be entitled to grant all or part of the said right as well as the advertising included in the said marketing materials. The information necessary for drawing up the marketing materials shall be supplied by the exhibitor on their own responsibility and, under penalty of non-publication, within the times laid down by the organiser.
08.02 The exhibitor explicitly waives any recourse against the organiser or against the producers or distributors because of the distribution, for the needs of the event, in United Kingdom and abroad, by way of television, videogram or any other supports (books, brochures), of its image, of the image of its stand, of its trade name, of its trademark, of its staff, of its products or services, and it warrants the organiser against any recourse by its agents, subcontractors and co-contracting parties, undertaking in advance to make the present obligation binding on them.
08.03 The organiser reserves the sole right to displays on the premises hosting the event. Hence the exhibitor may use, and only on its own stand, only the displays and trade names of its own house, to the exclusion of any others, this being within the limits of the requirements concerning the general declaration.
08.04 Circulars, brochures, catalogues, printed matter, premiums or objects of any nature whatsoever may be distributed by the exhibitors only on their own stand. No prospectus relative to products that are not on display may be distributed without the organiser's written authorisation.
08.05 Distribution or sale of newspapers, periodicals, prospectuses, drawing tickets, emblems, or participation forms, even if relating to a charitable work or event, as well as inquiries known as pooling are forbidden, on the premises of the event and its immediate surroundings, in the absence of an exception granted by the organiser.
08.06 Any light or sound advertising and any programming, entertainment or demonstrations that could cause crowding in the walkways must be submitted for advance approval by the organiser, which shall be entitled to revoke any authorisation that might be granted in case of disturbance to traffic or to holding the event.
08.07 Audible advertising and soliciting are formally forbidden, however they may be carried out. The exhibitors must not in any case obstruct the walkways or encroached on them, without an exceptional, written and advance authorisation issued by the organiser.
08.08 The exhibitors must carefully see to fairly informing the public concerning the qualities, the sales conditions and the guarantees concerning their products or services in a complete and objective way conforming to the rules and regulations. They must not do any advertising or carry out any action whatsoever that could mislead or constitute unfair competition.
08.09 The exhibitors undertake to present only products, services or equipment in competition with British or European rules and regulations, unless, if the case arises, there is a clear indication of their non-homologation by means of posting a sign. They are fully responsible for this vis-Ã -vis third parties, and the organiser may not be held liable in any way in this connection because of their doing.
08.10 It will be up to each exhibitor to carry out, whenever necessary, the formalities entailed by its participation in the event, particularly in the light of labour regulations, customs requirements with respect to equipment or products coming from abroad, and in connection with hygiene with respect to food products or animal species.The organiser may not be held liable at any time for difficulties that may arise in this connection.
Chapter 9 - Intellectual property and various rights
09.01 The exhibitor must see to the intellectual protection of the equipment, products and services it displays (patents, trademarks, models â€¦), this in accordance with the legal and regulatory provisions in force. The said measures must be adopted before presentation of the equipment, products or services, the organiser declining any liability in this connection, particularly in case of a dispute with another exhibitor or a visitor.
09.02 Photography (still pictures or films) may be allowed, on the basis of written authorisation by the organiser, on the event premises. A proof of all photographs will have to be delivered to the organiser within two weeks following the end of the event. The said authorisation may be withdrawn at any moment.
09.03 The organiser shall be entitled to prohibit photography by visitors.
09.04 Photography of certain objects on the stands may be forbidden at the exhibitor's request and initiative.
Chapter 10 - Insurance
10.01 In addition to the insurance covering the objects on display and more generally all movable or other elements belonging to it, the exhibitor is required to take out at its own expense, either with its own insurer or with the insurer approved by the organiser, any insurance covering the risks that are incurred by it itself and its staff, or that it causes third parties to incur. It shall have to prove this, upon confirmation of its registration, by production of an attestation. The organiser is regarded as released from any liability, particularly in case of loss, theft or any damage whatsoever.
10.02 To safeguard itself, the organiser may, if necessary, require the exhibitor to take out the said insurance solely with an insurance designated by it, in which case the rates and contract clauses will be specified for its benefit.
Chapter 11 - Disassembly of the stands at the end of the show
11.01 The exhibitor or its duly accredited representative is required to be present on its stand as of the start of disassembly, and until complete evacuation of the stand.
11.02 The evacuation of the stands, merchandise, articles and special decorations, as well as the trash remaining from the materials that were used in decoration of the stands shall have to be carried out by the exhibitors within the periods and at the times indicated by the organiser. After the deadlines, the organiser shall be entitled to have the objects shipped to a custodian of its choice at the exhibitor's expense and risk, and the organiser may not be held liable for deterioration or total or partial loss.
11.03 The exhibitors shall have to leave the locations, decors and materials made available to them in the same condition as the one in which they found them.Any deterioration caused by their installations or their merchandise, either of the equipment or of the building, or else of the floor surface occupied, shall be evaluated by the organiser's technical departments and the exhibitors responsible therefor shall have to pay the cost.
Chapter 12 - Miscellaneous provisions
12.01 The organiser may cancel or postpone the event if it notes that the number of registrations is quite insufficient.Registered exhibitors shall then be reimbursed for the amount of their down-payment or participation. Until the day of closeout of registrations, the exhibitor bears the entire risk connected with possible non-realisation of the event, and particularly the sole burden of the expenses it has incurred with an eye on the event.
12.02 The organiser may also cancel or postpone the event in case of force majeure. Cases of force majeure justifying, at any time, cancellation or postponement of the event are any new, economic, political or social situations, at local, national or international level, not reasonably predictable, beyond the organiser's control, that make it impossible to put on the event or that entail risks of disturbances or disorders that can seriously affect the organisation and proper holding of the event or the safety of property and persons.
12.03 Any violation of the provisions of the present rules and regulations, without prejudice to any other proceedings, entail the closure of the stand of the exhibitor in violation, if need be with police assistance.
12.04 This particularly applies to lack of insurance, nonconformity of the fittings, non-observance of safety rules, non-occupation of the stand, presentation of products not in compliance with the ones listed in the admission application, etcâ€¦
12.05 In such a situation, the amount paid for the exhibitor's participation is kept by the organiser, without prejudice to payment of the balance of the price, of any amounts still due or of any other damages and interest.
12.06 Whatever the justification may be, complaints made by an exhibitor against another exhibitor, or made by the organiser, are to be discussed outside the event and may not in any way be allowed to disturb the tranquillity or the image of the event.
12.07 The exhibitor explicitly agrees not to apply to the courts before first having followed a friendly conciliation procedure.12.08 In case of dispute, the courts of the organiser's registered office shall hold sole jurisdiction.
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